Super Star Receptionist / Office Assistant / Director of Smiles

Hi there! We’re so glad we found each other!

If you are fun, friendly, self-motivated and generally awesome, please keep reading.

If not…you’re probably not the right fit..but hey…no hard feelings 🙂

Who are we?

We’re glad you asked! We are Callea Pearce Lawyers, a vibrant growing legal practice in Werribee and Melton.

We pride ourselves on our vibrant work culture and on delivering exceptional client service. We are a progressive bunch and are always looking to improve the way we do things. And that’s where you fit in…

Who are we looking for?

We are looking for a vibrant and friendly full-time Office Assistant /Receptionist.

You will be our first point of contact with our valued clients, whether it be via phone or as they walk into our office. First impressions last, so we are looking for someone well-presented, enthusiastic, who loves to smile and enjoys blowing the socks off clients with exceptional service!

Outstanding communication and interpersonal skills are a must. Your confidence and ability to prioritise tasks will allow you to maintain a strong customer service focus whilst assisting our team with administration duties. We like team players. In fact, we love them. We also love go-getters that show initiative. And ice-cream with Ice Magic…but that is a topic for another day.

You needn’t be Bill Gates, but some knowledge in Microsoft Word, Outlook and Infinity Practice Management would be advantageous. Legal reception experience would also be a plus. It would be super helpful if you knew your way around a spreadsheet and had some accounts/basic book-keeping experience.

What will you do?

You will be our front of house star. Your role will involve reception duties, greeting clients, answering incoming calls, making and managing client appointments, general file management, dicta-typing, preparing correspondence/documents, accounts/basic book-keeping and helping the team with other duties when needed.

Other bits and pieces

Our office hours are Monday – Friday 9 am – 5.30 pm. If these hours don’t suit you, then you’re probably not who we are looking for. Salary negotiable depending on experience.

How to apply

We like to give you a chance to stand out from the stack of resumes that we receive. To ensure we get to meet the best fit for the role, we would love for you to fill out the application below. Please take the time to answer thoughtfully and show us your personality.

Also.. please attach your resume and cover letter.

First impressions last…so only complete applications will be considered.

We can’t wait to meet you.

Ready… Set… Go!

We would hate for you to lose your answers if the site crashes…so it might be worthwhile to copy the questions into Word and then paste your answers once you’re done. Or you can live on the edge…

Name (required)

Phone number (required)

Email (required)

Suburb you live in (required)

What interests you about the position?

What interests you about working at Callea Pearce?

In your opinion, what makes a good receptionist?

How can a receptionist help an office run smoothly?

What skills do you have that will enable you to help the office run smoothly and allow you to complete other admin tasks?

Why are you applying for a job in the Western Suburbs?

If you don’t have any experience in a law firm...how will you overcome this?

What are you passionate about?

Where do you see yourself in 5 years?

What should we have asked you that we haven’t? And what is your answer?

Why you?

What are your salary expectations?

What notice are you required to give your current employer?

Please attach your cover letter

Please attach your resume